RFQ Hazardous Waste Disposal

The U.S. Probation Services, Western District of Texas, is requesting quotations for biohazardous waste management and disposal services at the San Antonio Regional Lab Room, with quotes due July 27, 2026 at 1:00 p.m. CST.

The scope covers weekly pickup and disposal of non-sharps biohazardous waste contaminated with human specimen material, including urine collection kits, personal protective equipment, gloves, and bottles from drug-testing operations supporting the judiciary. The vendor must provide four 28-gallon leak-proof containers marked with biohazard symbols, deliver service between 8:00 a.m. and 12:00 p.m. CST Monday through Friday, maintain and repair containers during the contract period, and supply red leak-proof trash bags. Weekly pickup date will be determined at time of award.

Vendors must hold a current Department of Transportation permit for transporting biohazardous waste and provide monthly invoices with signed waste manifests and final disposition documentation certifying compliance with federal, state, and local guidelines. Training support on new waste regulations must be provided at no additional cost. The vendor must indemnify the government against losses, damages, and liability arising from vendor activities and implement a process for handling erroneous charges.

The period of performance runs Year One from September 1, 2026 to August 30, 2027, with optional renewals for Year Two (September 1, 2027 to August 30, 2028) and Year Three (September 1, 2028 to August 30, 2029). Offerors must submit three separate fixed-price proposals covering the base year and each optional year separately. The court intends to award to the lowest priced, technically acceptable quote for the entire period of performance. Payment terms are Net 30 unless more favorable terms are offered. Place of performance is the Pretrial Services Lab Room at 262 W. Nueva Street, Suite 1-242, San Antonio, Texas 78207. Quotations should be submitted to Lori Hearn at Lori_Hearn@txwp.uscourts.gov. No pre-bid conference or site visit is required. Offerors must provide taxpayer identification information, organizational type designation, and socioeconomic status representations.