RFQ for Evaluator Services

The Lower Rio Grande Valley Workforce Development Board, operating as Workforce Solutions, has issued a Request for Quotes (RFQ) for Evaluator Services to procure three independent evaluators who will review, evaluate, and score proposals for Fiscal and Programmatic Monitoring Services. The RFQ seeks professionals capable of thoroughly assessing proposal submissions, with one evaluator designated as the Lead Evaluator responsible for coordinating communication and compiling final scores. Evaluators will be compensated $500 per proposal evaluated, with the Lead Evaluator receiving an additional $1,000. The evaluation process will utilize a 105-point scoring system that assesses Scope of Work (20 points), Demonstrated Performance (35 points), Qualifications (35 points), Cost (10 points), and includes potential HUB Bonus Points (5 points). Respondents must submit comprehensive proposals detailing organizational history, project experience, professional references, professional resumes, understanding of workforce system programs, and proposed costs. The RFQ was released on October 2, 2025, with responses due by October 16, 2025, at 4:00 p.m. CST, and evaluations of the Fiscal and Program Monitoring Services are expected to be completed by November 3, 2025.

The procurement is 100% federally funded by the Texas Workforce Commission and strongly encourages participation from Historically Underutilized Businesses (HUBs), offering bonus points for HUB certification. The selection process allows Workforce Solutions flexibility in evaluation methodology, permitting the use of board staff, independent evaluators, or a combination of both to evaluate and rank quotes. The agency reserves the right to accept, reject, or modify the RFQ as needed. The contract period is anticipated to be one year, with a potential award value of $1,500-$2,000 per evaluator depending on the number of proposals reviewed and the Lead Evaluator's additional coordination responsibilities. No specific incumbent vendors are mentioned in the documentation, and no existing infrastructure or technology integration requirements are detailed in the RFQ. Interested parties should carefully review the full RFQ document to ensure complete compliance with submission requirements and evaluation criteria.