RFQ for Drawing Machine Maintenance (Proprietary)

The Texas Lottery Commission is conducting a Request for Quote (RFQ# RQ25-0638TW) for proprietary maintenance services on drawing machines and equipment manufactured exclusively by Garron Lottery Products. The procurement covers comprehensive maintenance for multiple drawing machines, including 4 Lotto Texas machines, 3 All or Nothing drawing machines, 1 Selection Process drawing machine, and business continuity equipment consisting of 2 Texas Two Step machines, 2 All or Nothing business continuity machines, and 1 Selection Process business continuity machine. Vendor requirements include providing two preventative maintenance checks annually (typically on Sundays and Mondays), emergency visits within 24-48 hours of notice, and additional service visits with five business days' notice. Preventative maintenance includes parts up to $50 per visit, with emergency and additional visits billing parts separately upon Texas Lottery Commission (TLC) approval. The pricing proposal is due by August 19, 2025, at 3:00 PM, with maintenance services scheduled to commence on September 1, 2025, and continue through August 31, 2026.

This procurement is a proprietary purchase strictly limited to vendors specifically trained in Garron equipment maintenance, with no apparent set-aside designations for disadvantaged enterprises. The contract includes an option for the TLC to renew for an additional one-year period under identical terms and conditions. All vendor costs must remain firm throughout the contract term, including any potential renewal period, with payment processed upon completion of services and approval of invoices. The procurement is being conducted in accordance with the State Lottery Act and Texas Lottery Commission procurement rules. While no specific budget range is explicitly stated, vendors must include all travel, lodging, and labor costs within their pricing proposal. The highly specialized nature of the contract suggests that only vendors with specific expertise in Garron Lottery Products' drawing machine technology will be capable of responding to this solicitation.