RFQ facility condition assessment and deferred maintenance planning

Pender County Public Schools is requesting qualifications for a comprehensive facility condition assessment and deferred maintenance planning engagement covering six educational and administrative facilities, with proposals due October 26, 2026 at 12:00 PM EST.

The scope encompasses a Facility Condition Assessment (FCA) with Facility Condition Index scoring for each building and individual systems, deferred maintenance planning with prioritized deficiency matrices, multi-year capital improvement strategy, and asset inventory database with QR code tagging integrated into the district's systems. The assessment covers approximately 469,000 square feet across C.F. Pope Elementary, Pender High School, West Pender Middle, Burgaw Middle, Topsail Annandale Elementary, and Rocky Point Elementary, with construction dates ranging from 1917 to 2017. Inspections must address exterior and interior construction, HVAC, plumbing, electrical distribution, fire suppression, accessibility compliance, emergency power, and site utilities. Deliverables include draft and final reports, asset inventory database, deficiency prioritization matrices, facility reinvestment calculations, 10-year capital investment plans, and user manuals.

Qualified firms must be licensed architectural or engineering practices in North Carolina. Required insurance includes commercial general liability of $1 million per occurrence and $2 million aggregate, comprehensive automobile liability at $1 million combined single limit, North Carolina statutory workers' compensation, and professional liability of $1 million with PCS named as additional insured. Firms must provide references from at least three similar projects completed within five years and submit sample deliverables. Work is conducted Monday through Friday, 8:00 AM to 4:30 PM, with project commencement no later than 30 days after award. Proposals must include hourly rates and comprehensive project pricing. Questions are due October 19, 2026, with responses provided October 22. Firm selection is tentatively scheduled for October 30, with contract execution following Board of Education approval.