RFQ Emergency Room (ER) HVAC Airflow Balancing and Ductwork Modification

The Indian Health Service is soliciting proposals for Emergency Room HVAC airflow balancing and ductwork modification at Kayenta Health Care Center in Kayenta, Arizona under RFQ 75H71026Q00219, with proposals due August 3, 2026 at 12:00 PM Eastern Time. This is an Indian Small Business Economic Enterprise (ISBEE) set-aside restricted to Indian-owned small businesses.

The scope includes removing existing three-way tee fittings and replacing them with properly configured sweep fittings, installing manual balancing dampers in branch ducts, sealing and insulating new connections per SMACNA standards, performing testing and balancing adjustments, and providing final cleanup. All work must comply with ASHRAE 170, FGI Guidelines, and NFPA 90A standards. Contractors must hold an active State HVAC/Mechanical License, maintain bonding and insurance, and possess electrical qualifications as needed.

The period of performance runs from August 17, 2026 through December 31, 2026. Work hours are restricted to 8:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays, with coordination required with facility staff. The contract is structured as firm-fixed-price. Prevailing wage rates are established at $23.85 per hour plus 26.0 percent fringe benefits for HVAC mechanics under Service Contract Labor Standards.

Proposals must be submitted in four volumes: technical approach, project timeline, relevant experience, and a standalone commercial quote. Contractors must furnish all tools, materials, and equipment and provide a minimum one-year warranty on workmanship and manufacturer's standard warranty on equipment. Payment is processed through the Department of Treasury Invoice Processing Platform.