RFQ Elevator Maintenance VAPAHCS

The Department of Veterans Affairs Network Contracting Office is requesting proposals for elevator maintenance and inspection services at VA Palo Alto Health Care System under an SDVOSB set-aside, with proposals due July 2, 2026 at 10:00 a.m. PDT. This procurement is exclusively for Service-Disabled Veteran-Owned Small Businesses with NAICS code 238290 (Other Building Equipment Contractors).

The contractor will provide semi-annual, annual, and four-year inspection services across four locations: Palo Alto Main Campus, Menlo Park Medical Center, Mountain View, and Livermore Medical Center in Santa Clara County, California. All inspections must occur during business hours (8:00 a.m. to 4:30 p.m., Monday–Friday, except Federal holidays), though work outside these hours may be arranged with the Contracting Officer's Representative without additional cost. The contractor must be ASME/NAESA qualified with at least five years of experience as a certified elevator inspector; all certifications and licenses must accompany the technical proposal. Compliance with ASME A17.1 and A17.2 standards, NFPA standards, OSHA regulations, and all applicable Federal, State, and local laws is required. Subcontracting is not permitted.

The base contract period runs August 1, 2026 through July 31, 2027, with three one-year option periods extending through July 31, 2030. The estimated contract value is approximately $22 million over the five-year period under firm fixed-price terms. The contractor must maintain general liability insurance of $500,000 per occurrence, workers' compensation of at least $100,000 employer's liability, and automobile liability of $200,000 per person / $500,000 per occurrence. A detailed safety plan must be submitted within 15 days of award. All invoices must be submitted electronically through VA's Electronic Invoice Presentment and Payment System or Tungsten e-Invoice platform.