RFQ Annual Janitorial Service Base +4 Option Years

Yakima County is requesting quotes on janitorial services at the USDA Agricultural Research Service Prosser Worksite under a Total Small Business Set-Aside, with responses due August 28, 2026. This is a performance-based commercial services arrangement with a one-year base period followed by four twelve-month option years, making the awardee ineligible if not a certified small business.

Services are performed Monday through Friday, 7:30 a.m. to 2:30 p.m., excluding federal holidays and facility closures, at 24106 N. Bunn Road, Prosser, Washington. The scope includes general cleaning, disinfection, restocking, waste removal, sweeping, mopping, vacuuming, and periodic floor maintenance across five buildings totaling approximately 7,793 square feet of vinyl composite tile flooring, with specific weekly and monthly maintenance tasks plus annual floor stripping, waxing, and buffing in conference and lunch areas in Buildings 116 and 95. The contractor must provide all equipment, materials, cleaning agents, labor, supervision, and transportation; the Government provides all disposable paper goods.

Key deliverables include a Quality Control Plan within 30 days of Notice to Proceed, monthly status reports, an annual cleaning schedule, Safety Data Sheets documentation prior to chemical use, monthly employee roster updates, and an annual service contract report. The contractor must obtain and maintain all required federal, state, and local licenses and permits, ensure OSHA and USDA safety compliance, complete facility clearance procedures, and report unsafe conditions, environmental concerns, or security issues within 24 hours. Performance deficiencies must be corrected within three calendar days; failure to do so exposes the contractor to Government performance at the contractor's expense or contract termination for default. The Government's Quality Assurance Surveillance Plan governs evaluation through the Contracting Officer's Representative.