RFQ 676858: Staff and Camp Apparel

Loudoun County, Virginia is seeking bids for Staff and Camp Apparel through Invitation for Bid (IFB) 676858 for its Department of Parks, Recreation and Community Services (PRCS). The procurement aims to establish a firm fixed pricing contract for apparel used by camp and program attendees, camp staff, sports league participants, and PRCS staff. Bidders are required to submit pricing for all line items listed on Attachment 1, with failure to do so resulting in bid rejection. The county plans to award a one-year contract with potential for up to four additional one-year renewal periods, and may award multiple contracts depending on bid quality and quantity. Interested vendors must download the full solicitation from www.loudoun.gov/bids, with online responses through EVA not being accepted. The solicitation was posted on March 26, 2025, with bids due by April 28, 2025.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. Bidders must provide samples of routinely ordered apparel, which are detailed in Attachment 4 of the solicitation. While specific budget ranges are not disclosed, the contract will operate on an as-needed basis with varying quantities of apparel ordered throughout the year. The county's approach suggests flexibility in vendor selection, potentially allowing multiple vendors to be awarded contracts based on their submissions. Vendors should carefully review all attachments, particularly the Firm Fixed Apparel Price Sheet and Samples of PRCS Apparel, to ensure comprehensive and competitive bidding. The procurement process emphasizes complete pricing submissions and the ability to meet the diverse apparel needs of Loudoun County's parks, recreation, and community services programs.