RFQ 5468 Inventory parts

Southwest Ohio Regional Transit Authority (SORTA) is requesting quotations for 24 line items of inventory parts to support transit operations under RFQ 5468, with quotes due October 20, 2026 at 11:00 a.m. — a same-day deadline. All bids must be submitted electronically through SORTA's e-Procurement Portal; bids received in other formats will be considered non-responsive.

The scope comprises bus components and parts including filters, sensors, valves, clamps, switches, and assemblies, with quantities ranging from one to 24 units per line item. Bidders must quote OEM or specified part numbers; if substituting with alternative part numbers, the replacement must be noted in lead-time remarks using format (RM#######). All pricing must be all-inclusive with freight incorporated into unit costs. Lead times must be stated in days only and reflect the time required to fulfill the entire delivered quantity; stock quotes require a lead-time notation for fair evaluation. Any core fees must be documented in the Notes field of the pricing table. Quotes remain valid for 30 days from submission.

Award will be made to the responsible bidder submitting the lowest responsive price. Responsibility determination factors include vendor qualifications, past performance, financial resources, compliance with Disadvantaged Business Enterprise requirements, and ability to meet delivery schedules. Late bids will not be considered unless delays resulted from circumstances beyond the bidder's control or unanticipated emergencies.

Contact David Drummonds, Supply Chain Coordinator, at (513) 632-7548 or ddrummonds@go-metro.com with questions or technical issues submitting bids through the portal.