RFQ 5459 Inventory parts

Southwest Ohio Regional Transit Authority (SORTA) is requesting quotations for eighteen line items of inventory parts supporting transit operations under RFQ 5459, with responses due October 7, 2026 at 11:00 a.m. via electronic submission through the e-Procurement Portal. All bids submitted outside the portal or in formats other than the provided Bid Pricing Form will be considered non-responsive.

The scope comprises mechanical and electrical components including clamps, valves, switches, sensors, gaskets, and panels, with quantities ranging from one to twenty units per item. Suppliers must quote original equipment manufacturer (OEM) parts as specified; if quoting replacement or alternative part numbers, the format "(RM#######)" and specific part number must be entered in the lead-time notes field. Core fees, if applicable, must be identified in the notes field of the pricing table.

Pricing must be all-inclusive with freight charges incorporated into unit costs. Lead times must be specified in days only and must reflect the time required to deliver the entire ordered quantity; "stock" quotes still require a lead-time entry for fair evaluation. Quotes are valid for thirty days from submission.

Award will be made to the lowest responsive bid from a responsible bidder. Evaluation criteria include vendor qualifications, past performance, financial resources, compliance with licensing and tax regulations, and ability to meet delivery schedules. SORTA reserves the right to accept or reject any or all bids in whole or in part and to waive minor irregularities.

Questions should be directed to David Drummonds, Supply Chain Coordinator, at ddrummonds@go-metro.com or (513) 632-7548.