RFQ #314 - Stormwater Ditch Cleaning - 12475 Hacks Neck Rd.

Accomack County, Virginia, Finance Department has issued Request for Quotations (RFQ) #314 for stormwater ditch cleaning and maintenance services at 12475 Hacks Neck Road near Harborton. The procurement seeks a qualified contractor to clear and clean approximately 470 feet of drainage ditch that drains excess water from State Route 631, remove fallen trees, naturally occurring dams, leaf litter, debris, and sedimentation through dredging operations to restore original ditch parameters, and replace a failed 15" x 20' concrete culvert with an 18" x 20' plastic culvert set 3 inches below grade with filter cloth and rip rap stone anchoring. All excavated materials and culvert debris must be hauled to North Landfill. Qualified contractors must possess Virginia business authorization per Virginia Code 2.2-4311.1, valid licensure, proof of insurance meeting specified coverage limits, and Vendor Eligibility Certification. Required insurance includes Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Automotive Liability of $1,000,000 combined single limit, and Worker's Compensation coverage per Virginia statute. Quotes, submitted as lump sum prices, are due by April 28, 2026, at 5:00 PM via email to jpawawin@co.accomack.va.us, with a non-mandatory pre-bid site visit available upon request to Bill Savage at 757-787-1468. All work must be completed within 30 days of the Purchase Order issuance, performed Monday through Friday with 24 hours' written notice required before commencement. Award will be made to the lowest responsible and responsive bidder.

There are no identified set-aside designations or restrictions limiting the types of organizations eligible to respond to this procurement. No incumbent vendors or current contractors are listed in the opportunity documentation. For bids exceeding $50,000, a 5% bid bond is required, and successful bidders exceeding this threshold must provide a 100% performance and payment bond. Payment terms are net 45 days. While a specific budget range or award value is not explicitly stated in the documentation, the bid bond and bonding requirements indicate the project value may exceed $50,000. Contractors must contact Miss Utility to mark underground utilities before work begins and obtain all required permits. The contract will be governed by Virginia law with exclusive jurisdiction in the Circuit Court of Accomack County, Virginia, and the County reserves the right to reject any or all bids.