RFQ 27018 - E-Waste Recycling and Hauling

Stafford County is requesting quotes for e-waste recycling and hauling services on behalf of the Rappahannock Regional Solid Waste Management Board and Stafford County under RFQ 27018, with quotes due October 13, 2026 and an optional site visit on October 7 at 9:00 a.m.

Services encompass on-call collection, sorting, loading, and transportation of e-waste including cell phones, computer towers, tablets, laptops, rechargeable batteries, printers, and monitors from two locations: the Regional Landfill at 489 Eskimo Hill Road, Stafford, Virginia, and the Belman Road Convenience Center at 1200 Belman Road, Fredericksburg, Virginia. The R-Board currently collects approximately 8,000 pounds of e-waste annually. Contractors must provide all labor, equipment, materials, and supplies to haul e-waste every 30 days to an approved permitted electronic waste recycling facility, with services scheduled between 8:00 a.m. and 4:00 p.m., Monday through Friday. All work must comply with the Responsible Recycling (R2) Standard or e-Stewards standards.

Minimum qualifications include Virginia State Corporation Commission registration and a minimum of three references, at least one from a public agency with similar experience. The County will pay contractors based on published monthly pricing rates for collected materials, which may result in payment to the County, charges to the contractor, or zero cost depending on market conditions and material values.

Evaluation is weighted 60 percent for cost, 20 percent for demonstrated understanding and approach, 10 percent for references, and 10 percent for demonstrated experience in handling and recycling electronic waste. The contract term is two years initial with three one-year renewal options; price renewals shall not exceed the previous year's price increased by the lesser of the Consumer Price Index or 3 percent. Questions are due October 7, 2026, at 11:00 a.m. via email to Procurement@staffordcountyva.gov. Responses must be submitted via www.eva.virginia.gov.