RFQ #26-0521 Supervising Veterinarian Services

Clarke County Government in Virginia, through its Purchasing Department, is issuing Request for Quotes (RFQ) #26-0521 to procure supervising veterinarian services for the Clarke County Animal Shelter located at 225 Ramsburg Lane in Berryville, Virginia. The services sought include developing and ratifying protocols for determining when animals require veterinary treatment, controlling infectious and contagious diseases, managing neonatal and medically compromised animals, developing treatment plans for common shelter illnesses, establishing lists of Schedule VI drugs and biological products, creating protocols for administering controlled substances, providing staff training oversight, establishing euthanasia protocols in compliance with Virginia Department of Agriculture and Consumer Services directives, and serving as a limited resource for non-emergent medical guidance. Qualified vendors must demonstrate relevant experience, ability to perform services, and past performance in veterinary medicine and shelter operations. The evaluation criteria include pricing, location, experience, ability to perform services, and past performance. Quotes must be submitted by 3:00 p.m. on Thursday, May 21, 2026, via email to mlegge@clarkecounty.gov (with "RFQ #26-0521" in the subject line), in person at the Clarke County Purchasing Office (129 Ramsburg Lane, Berryville, VA 22611, M-F 8 a.m. to 4 p.m.), or by mail to the same address. The initial contract term runs from the Notice of Award through June 30, 2027, with options for five additional one-year renewals if mutually agreeable.

Vendors must submit pricing as an hourly labor rate for supervising veterinarian services, with the County requesting estimated hours for specific work to be multiplied by the contracted rate, with payment terms of net 45 days. Required insurance includes General Liability coverage of $1,000,000 per occurrence, Automobile Liability of $1,000,000 per occurrence, Professional Liability of $1,000,000, and statutory Workers' Compensation coverage, with a sample Certificate of Insurance naming Clarke County as the Certificate Holder and additional insured required to accompany the quote. Bidders must submit a completed quote form with signature, a detailed description of experience and qualifications, and references. The RFQ does not specify set-aside designations for disadvantaged enterprises, no incumbent vendors or current contractors are identified, and no specific budget range or award value is disclosed in the solicitation documents. All work shall comply with industry standards and be scheduled in coordination with the Animal Shelter Manager, with the County reserving the right to reject any or all quotes and make awards based on responsiveness and responsibility rather solely on price considerations.