RFQ 26-027 Headset Purchase

Bibb County Public Schools in Georgia has issued Request for Quotes (RFQ) 26-027 for the district-wide purchase of 20,200 noise-cancelling headsets designed for K-12 educational and testing environments. The procurement encompasses three distinct headset types: 3,200 units with boom microphone and 3.5mm jack connectivity, 6,400 units with boom microphone and standard USB connection, and 10,600 units with integrated microphone and standard USB connection. All deliverables must meet comprehensive technical specifications including 20 Hz-20,000 Hz frequency response, 32-ohm impedance, minimum 30mm drivers, and hardware-based volume limiting not exceeding 85 dB SPL for hearing safety compliance. The headsets must be compatible with Chromebooks, Windows devices, and tablets, comply with FCC, CE, and RoHS standards, include no wireless or Bluetooth functionality for testing security purposes, and feature a minimum one-year manufacturer warranty with designated vendor support for replacement processes. All consolidated deliveries will be made to a single location at 4580 Cavalier Drive in Macon, Georgia, with individual packages identified by destination school location. Written questions must be submitted by December 30, 2025 at 8:00 a.m. EST, and bid responses must be submitted via the BONFIRE portal by January 5, 2026 at 8:00 a.m. EST. Pricing for the entire bid response, including warranty and delivery charges, will be the primary evaluation criterion, with delivery capability and ability to meet specifications as secondary factors. Bidders must maintain firm pricing for a minimum of 180 days from the proposal due date, and the contract term is one year with the option for four additional one-year renewals.

The RFQ documents do not specify any set-aside designations or restrictions limiting responses to particular types of organizations, disadvantaged enterprises, or minority-owned businesses. No incumbent vendors, current contractors, or existing technology integration requirements are identified in the procurement materials. Funding is provided through General Funds (State), and proposals must exclude any applicable state sales tax from pricing submissions. Award will be made to a single responsible bidder meeting all specifications and evaluation criteria, though no specific budget range or award value is disclosed in the available documentation.