RFQ 22-034 Greenhouse Gas Emissions Inventory

The Salem Area Mass Transit District (SAMTD) in Marion County, Oregon, issued Request for Quote (RFQ) 22-034 for a comprehensive Greenhouse Gas (GHG) Emissions Inventory of its facilities and services. The primary objective of this procurement was to conduct a detailed assessment of the district's current greenhouse gas emissions to support its Climate Action Plan and establish future reduction goals. Required deliverables included a complete GHG inventory report, a process explanation document, and staff training on the findings. Bidders were expected to demonstrate expertise in emissions inventorying, provide a proposed task list, schedule, and project approach. The original solicitation was posted on October 21, 2022, with an initial bid due date of November 11, 2022, and a desired project completion date of January 31, 2023. SAMTD planned to evaluate bids based on the most advantageous and lowest responsive and responsible submission, requiring bidders to provide at least three references for similar work completed within the past five years.

SAMTD established an overall agency goal of 2.49% utilization of Disadvantaged Business Enterprises (DBEs) using race-neutral means, strongly encouraging bidders to pursue subcontracting, mentoring, joint venturing, teaming, and partnering opportunities with DBE firms. No performance or payment bonds were required for this solicitation. However, it is important to note that on March 27, 2023, SAMTD issued a Notice of Cancellation for this RFQ, effectively terminating the solicitation in its entirety and indicating that the greenhouse gas emissions inventory project would not proceed at that time. The cancellation notice suggested that if a replacement solicitation becomes necessary in the future, SAMTD would release a new RFQ with a revised scope and new solicitation number. While specific budget ranges were not explicitly detailed in the available documents, the bid price form suggested that pricing should include all wages, supplies, delivery, warranty, profit, and overhead costs associated with completing the emissions inventory.