RFQ 2027-001 Comprehensive Energy and Consultant Management Services

The City of Waco, Texas is requesting qualifications for comprehensive energy consulting and management services under RFQ 2027-001, with qualifications due November 3, 2026 at 2:00 p.m. Central Time via the City's Bonfire procurement portal. No set-aside or preference program is identified.

The scope encompasses energy consumption analysis and monitoring for electricity, natural gas, and refined products; development of comprehensive energy management plans; procurement strategy and contract negotiation assistance; bill auditing with spreadsheet reconciliation; demand response program participation; and market monitoring. Responding firms must demonstrate verifiable experience with public entities in natural gas and electricity procurement, renewable energy, demand response programs, and energy price risk management, along with technical expertise and key personnel experienced in energy markets.

Minimum qualifications require submission by the RFQ deadline, experience with similar-sized projects for other public entities, and provision of five client references with contact information.

The contract will run for an initial two-year term with three optional one-year renewal periods, for a maximum of five years total. No contract value is specified; compensation terms will be determined during negotiations with shortlisted firms. Any final contract exceeding $100,000 requires approval by Waco City Council.

Evaluation criteria are weighted as follows: Firm Experience & Portfolio Strength (40%), Capacity, Staffing & Resources (25%), Services and Solutions Offered (25%), and References & Past Performance (10%). The City will conduct evaluation between November 3 and 9, 2026, with interviews or presentations potentially scheduled during that period. Award recommendation notification is anticipated by December 18, 2026. The City reserves the right to reject any and all submittals, extend deadlines, request clarifications, and negotiate contract terms. Proposers will not be reimbursed for preparation costs.