RFQ 20262036 Fire Extinguisher Testing and Related Services

The City of Eugene, Oregon is issuing Request for Quotation (RFQ) 20262036 through its Central Services Finance Division/Purchasing office for comprehensive fire extinguisher inspection, testing, maintenance, and optional replacement services. The procurement covers approximately 300 portable fire extinguishers of various sizes and classes distributed across approximately 75 City of Eugene facility locations managed by the Facility Management Division. Required services include annual inspections, maintenance at intervals not exceeding one year, hydrostatic testing at intervals not exceeding twelve years, recharging of exhausted extinguishers, repairs, bracket replacement, and 24/7 emergency response capabilities, all performed in compliance with National Fire Protection Association (NFPA) Standard 10 and Eugene Fire Department requirements. The selected contractor must employ certified technicians holding current certifications required by federal, state, and local regulations, with proof of certifications available for inspection by the City at any time. Quotes will be evaluated based on company and staff experience, warranty information, references, and pricing, and must be submitted via email to Jennifer Lunsford, Purchasing Analyst, at jlunsford@eugene-or.gov by April 7, 2026, at 5:00 PM PST, with quotes remaining valid for sixty days following opening. The initial contract term is one year with options for four additional annual renewals upon mutual agreement, and the contractor is responsible for all travel costs to various City locations.

The RFQ does not specify any set-aside designations or restrictions limiting competition to disadvantaged enterprises or specific organization types, indicating this is an open competition. No incumbent vendors or current contractors are identified in the solicitation materials. Contractors must maintain commercial general liability insurance of not less than $2,000,000 combined single limit per occurrence, workers' compensation insurance, and automobile liability insurance of $2,000,000. All work must be quoted on an F.O.B. Destination, Freight Prepaid and Allowed basis with prices exclusive of sales tax, though no specific budget range or award value has been disclosed in the available documentation. The City reserves the right to reject any or all quotes, waive informalities, and award the contract by individual item, groups of items, or the entire RFQ based on the public interest, allowing flexibility in contract structuring and award decisions.