RFQ 2026085 - SB option - 1Password Licenses Renewal

The California Air Resources Board is soliciting quotations under RFQ 2026085 for renewal of 1Password subscription licenses, with quote packets due October 30, 2026 at 5:00 p.m. Pacific Time. The solicitation is restricted to California-certified Small Business (SB) or Microbusiness (MB) vendors, and quotes from non-SB/MB vendors will be rejected.

The requirement covers 1,000 business licenses, 20 guest user licenses, and 1,000 family licenses for organization-wide password management with multi-device support and centralized administration. Subscription terms run November 1, 2026 through October 31, 2027. The contractor must provide online documentation and unlimited ticket support during business hours (8:00 a.m. to 5:00 p.m. PST/PDT, Monday through Friday), and must supply patches, bug fixes, and new version releases at no additional cost during the term. Bidders must disclose any intended use of Generative AI in performing deliverables or completing work that materially impacts system functionality, State risk, or contract performance.

Bids of $250,000 or above will be deemed non-responsive. Submissions go by email to Jian.Huang@arb.ca.gov with the subject line "RFQ #2026085 - BIDDER'S FIRM NAME - BID" and must include a cover letter, RFQ response content checklist, Payee Data Record (STD. 204), Bidder Declaration Form, Commercially Useful Function documentation, Small Business Certification, and a Cost Worksheet (Exhibit B-1). Pricing must itemize unit prices, shipping, handling, non-taxable costs, and sales tax. The resulting Purchase Order requires delivery within 45 working days of execution, and payment is due within 45 days of invoice receipt and approval under the California Prompt Payment Act. Award is anticipated within forty-five days of the scheduled award date. Written questions closed October 23, 2026, and answers were posted by addendum on October 27, 2026.