RFQ - 2026 or newer/unused polaris ranger XP 1000 enclose CAB or northstar edition (reserved for local businesses)

The County of San Diego is requesting quotations for one new or unused 2026 or newer Polaris Ranger XP 1000 with enclosed cab or NorthStar Edition under RFQ 13420, with quotations due October 15, 2026 at 5:00 p.m. This procurement is reserved for local businesses as defined by Board of Supervisors Minute Order 6 dated January 28, 2025.

The vehicle must be Stealth Gray with Sage Green secondary color and include factory-installed heat and air conditioning, a 4,500 LB winch kit with synthetic rope, and a Polaris Beacon Light. The unit must comply with Federal and California emissions standards. Delivery must occur within 60 days of purchase order issuance, Monday through Friday between 8:00 a.m. and 3:00 p.m. at County of San Diego DGS Fleet Services, 5610 Overland Avenue, San Diego, California 92123.

The pricing schedule itemizes the base vehicle unit price, a $1.75 tire fee per each of four tires, a $37.00 California DMV electronic vehicle registration fee, and an $85.00 documentation processing fee. Pricing must include all shipping and additional fees; sales tax is omitted from quotations. Payment terms are NET 30, with qualified Small-Local Businesses potentially eligible for NET 15 terms under Board Policy B-53.

Offerors must indicate whether the quoted vehicle is in physical stock for immediate delivery or subject to manufacturer order placement. The contractor must commit to provide a newer model or added value model at no additional cost if the proposed lead time is not met. The County will evaluate responses based on price and performance factors including offeror experience and qualifications, technical approach, acceptance of draft terms, vehicle physical availability, vehicle specifications, and delivery lead time. The contractor is responsible for all vehicle outfitting, DMV registration in the County's name, warranty management (with warranty commencing only upon departmental assignment), delivery with a full fuel tank or full charge, and provision of all required documentation including temporary license plates and Manufacturer Statement of Origin. Defects identified at delivery must be remedied within fourteen calendar days at contractor expense. Written questions are due October 12, 2026 at 5:00 p.m.