RFQ# 2026-19 Sewer Maintenance and Emergency Services

Clackamas County, Oregon is issuing Request for Quotes (RFQ) #2026-19 for Sewer Maintenance and Emergency Services across ten county park properties containing forty septic tanks. The procurement encompasses annual septic system inspections, tank pumping and wastewater disposal, vault toilet servicing, storm drain and catch basin cleaning, and basic maintenance and repairs excluding large-scale capital projects. Vendors must provide emergency repair response within 24 hours of notification and routine maintenance response within 7 days, with pricing structured to include hourly rates for general inspections, maintenance, and emergency repairs; cost-per-occurrence pricing for tank pumping and cleaning; emergency and holiday call-out fees; and emergency per-gallon rates. Qualified vendors must hold Sewage Disposal Service licenses under OAR 340-071-0600 and maintain professional liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, commercial general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, and automobile liability insurance of $500,000 per occurrence. Submissions are due by May 20, 2026, at 2:00 PM PST via the Bid Locker electronic submission system, with all quotes binding for sixty days from the due date. Quoters must submit proof of licenses, detailed staff experience information, three references from similarly sized organizations, and a completed quote certification form, with the contract to be awarded to the lowest responsive responsible quoter and effective for three years.

The RFQ document does not indicate any specific set-aside designations or restrictions limiting participation to disadvantaged enterprises or particular organization types. No incumbent vendors or current contractors are referenced in the procurement documentation. The requested pricing shall not exceed approximately $95,000 over the three-year contract period, establishing the budget parameter for this service procurement. All services must comply with OSHA safety guidelines and applicable federal, state, and local regulations. The evaluation will be based on responsiveness, responsibility, and price competitiveness among submitted quotes.