RFQ 2026-0010 One (1) Autonomous Vacuum with Charging Station

The Savannah Airport Commission is soliciting sealed bids through Request for Quotation (RFQ) 2026-0010 for the procurement of one new, unused autonomous vacuum with charging station for operations at Savannah Airport in Chatham County, Georgia. The equipment must meet specific technical specifications including dimensions of approximately 33.7" L x 23.6" W x 41.3" H, a 28.3-inch cleaning width with dual side brushes, a runtime of 13-16 hours for spot cleaning, a 120Ah LiFePO4 battery, 3D and 2D LiDAR navigation with a range of no less than 450 feet, and compatibility with the Cenobots platform. The autonomous vacuum must feature an Nvidia AI chip for intelligent navigation and obstacle avoidance, debris recognition capabilities identifying over 30 waste types with 99% accuracy, edge cleaning within five centimeters of walls, follow-me features for confined space training, and include a charging dock station. Deliverables include four sets of keys with FOBs, two copies of complete parts and shop repair manuals, a factory-recommended preventive maintenance schedule, and possible onsite training. All pricing must be inclusive of shipping, handling, and delivery to 640 Gulfstream Road, Savannah, GA 31408, with pricing remaining firm for 90 days post-closure. The solicitation opened January 13, 2026, with questions due by January 22, 2026, final addenda issued by January 30, 2026, and responses due February 13, 2026, at 5:00 PM EST through the Bonfire portal at https://savannahairport.bonfirehub.com/. The Commission will evaluate responses between February 16 and April 16, 2026, with bidder notifications by April 17, 2026. Award will be made to the most responsible and responsive bidder at the lowest cost, with payment terms of net 30 days upon receipt of goods and validation of services.

Respondents must be bona fide wholesale stocking distributors, dealers, or manufacturers with demonstrated local service and parts support capabilities in the Savannah, Georgia area, and must register through the Bonfire portal prior to submission. Required submittal documents include completed vendor certification forms, LSB/Minority Business designation forms if applicable, specifications/requirements confirmation forms, exceptions sheets, and acknowledgement of addenda forms where applicable. A minimum of manufacturer's standard warranty is required, and no dealer advertising or decals are permitted on the equipment. The solicitation does not identify an incumbent vendor or current contractor, nor does it specify an estimated budget or award value; however, pricing submissions must include itemized costs and estimated delivery timeframes, with failure to provide delivery timeframe resulting in potential disqualification. The Savannah Airport Commission reserves the right to reject any or all bids, waive irregularities, cancel purchase orders for nonperformance, and pursue alternate sourcing if the bidder fails to meet agreed obligations.