RFQ 2026-0002 Four (4) Pickup Trucks

The Savannah Airport Commission is issuing RFQ 2026-0002 to procure four (4) new Ford F-150 XL CrewCab 4X4 pickup trucks with 5-1/2 foot boxes for operations in Chatham County, Georgia. All bids must be submitted through the Commission's Bonfire procurement portal at https://savannahairport.bonfirehub.com/, with no email or mail submissions accepted. The solicitation opened on December 23, 2025, and closes on January 23, 2026, at 5:00 PM EST. Bidder questions must be submitted by January 6, 2026, with a final addendum issued by January 9, 2026 if applicable. The vehicles must be brand new with all standard OEM features, comply with applicable state and federal safety and emissions regulations, include a manufacturer's standard warranty, manufacturer's parts and service manuals, a factory-recommended preventative maintenance schedule, four sets of keys with FOBs per vehicle, and optional onsite training upon delivery. Additionally, vehicles must be equipped with an amber strobe lighting package with specified Whelen components and have no dealer advertising or decals. Delivery is required to 640 Gulfstream Road, Savannah, Georgia 31408, and bidders must specify the estimated delivery timeframe in their pricing submissions. Evaluation will occur between January 26 and March 16, 2026, with notification of successful and unsuccessful bidders by March 17, 2026. The Commission will award the contract to the most responsible and responsive bidder at the lowest cost.

All pricing must be all-inclusive of shipping, handling, and delivery costs, presented as itemized pricing indicating the cost per vehicle and total cost for all four trucks, with pricing remaining firm for 90 days following the RFQ closing date. Payment terms are net 30 days upon receipt and validation of goods, with invoices submitted to the Commission's Accounting Department. The contract will be formalized through an executed Purchase Order with no specified contract term. No set-aside designations or restrictions on respondent types are indicated in the solicitation materials. No incumbent vendors, current contractors, or technology integration requirements are specified. The budget range and final award value are not disclosed in the solicitation documents; however, the Commission reserves the right to reject any or all bids, waive irregularities, cancel the PO if performance obligations are not met, and adjust the final quantity purchased based on budget considerations. As the Commission is exempt from state sales tax, no tax will be charged on the procurement.