RFQ #2025191 ¿ Portable Emissions Measurement System (PEMS) and accessory

The California Air Resources Board (CARB) has issued Request for Quotation #2025191 for the procurement of Portable Emissions Measurement System (PEMS) equipment and associated services essential for on-road emissions testing compliance. The procurement encompasses one AVL M.O.V.E Quality Station, one iCAL Gas Divider calibration system, five AVL M.O.V.E System Control Advanced units, and one onsite application support package for commissioning and startup at CARB's Riverside facility. The quality station enables calibration gas flow to the PEMS system, the gas divider facilitates yearly and monthly calibrations to meet CFR regulatory requirements, and the system controllers provide the operational boards and communication infrastructure necessary for testing operations. Bidders must submit comprehensive documentation including cover letters, specification compliance questionnaires, payee data records (STD. 204), recycled content certifications, California seller permits, bidder declarations, commercially useful function documentation, and applicable certifications. The RFQ timeline requires written questions by 5:00 PM PT on May 14, 2026, with answers posted by May 18, 2026, and quote submissions due by 5:00 PM PT on May 21, 2026. Products must be delivered within 45 working days of purchase order receipt, with onsite installation, commissioning, and training required within 30 days of delivery and including 2 days of onsite support. All freight costs are FOB Destination and must be included in unit pricing.

Small Business (SB) preferences of up to 5 percent are available for certified California small businesses or those committing to 25 percent subcontractor participation with certified small businesses, while Disabled Veteran Business Enterprise (DVBE) incentives ranging from 1 to 5 percent are available based on DVBE participation levels with required written confirmation from DVBE subcontractors. Target Area Contract Preference Act (TACPA) preferences are optional for qualified California-based businesses. The State reserves the right to award contracts on an individual item or all-items basis to the lowest responsive and responsible bidder, with notice of proposed award expected within 1-5 working days after quote receipt. All responses must comply with California civil rights laws, and bidders must disclose any use of generative artificial intelligence in contract performance. Payment will be made within 45 days of invoice receipt and acceptance of goods, with final invoices due within 30 calendar days of contract expiration. No specific budget range or award value is disclosed in the RFQ documentation.