RFQ #20251010 - Nitrate Analyzer

The California Department of Water Resources (DWR) has issued Request for Quotation #20251010 for the procurement of a Real Time Nitrate Analyzer, specifically seeking one Seabird Submersible Ultraviolet Nitrate Analyzer (SUNA) V2 Nitrate Sensor or equivalent, along with a 100-meter cable. The analyzer must be an in-situ monitoring device with specific technical requirements, including universal real-time nitrate processing, RS-232 output, USB communications, internal logging capability, freshwater calibration, flow cell compatibility, 5mm optical pathlength, and a titanium housing rated for 500-meter depth or 100-meter with an integrated biofouling wiper. The RFQ was released on October 31, 2025, with key deadlines including questions due by November 5, 2025 at 3:00 P.M. PST, DWR responses due November 7, 2025, and final quotations due November 14, 2025 by 3:00 P.M. PST. Award of the Purchase Order will be made within 45 days of the scheduled award date. Submissions must be scanned and emailed as PDFs, with evaluation criteria focusing on the lowest net cost quotation after applying Small Business and Disabled Veteran Business Enterprise preferences.

The procurement includes specific set-aside designations and preferences for small businesses and disabled veteran-owned businesses. California-certified small business suppliers receive a five percent (5%) preference, and non-small businesses with 25 percent California-certified small business subcontractor participation can also receive a five percent preference. California-certified Disabled Veteran Business Enterprise (DVBE) suppliers receive incentives of 3 to 5 percent depending on confirmed DVBE participation. Vendors must submit multiple administrative documents, including the DWR RFQ Cover Sheet, official business letterhead quotation, California Seller's Permit, Bidder Declaration, Recycled Content Certification, and GenAI Disclosure. First-time vendors must also provide additional documentation such as Payee Data Record and Drug Free Workplace Certification. While a specific award value is not mentioned, the procurement is for a single nitrate analyzer and cable, suggesting a relatively focused and potentially moderate-value contract. The RFQ references incorporation of Bidder Instructions and DGS Information Technology General Provisions, indicating comprehensive administrative and technical requirements for potential vendors.