RFQ 2025-319h-005 – Install Alternative Onsite Septic System

This Request for Quotes (RFQ 2025-319h-005) is issued by the George Washington Regional Commission on behalf of the property owner to procure installation services for an alternative onsite septic system at 29124 Richmond Turnpike, Ruther Glen, Virginia 22546. The procurement encompasses the complete design, permitting, and installation of a TL-2 Norweco TNT500 Aerobic Treatment Unit system with GeoMat drainfield, including site clearing, selective tree removal as necessary, abandonment of the existing septic system, and initial septic pump-out in full compliance with Virginia Department of Health and Caroline County Health Department requirements. Qualified respondents must hold a Virginia Department of Professional Occupational Regulation (DPOR) Class A or B contractor's license with an Alternative Sewage Disposal System specialty and must submit quotes using the official GWRC Quote Form (Attachment A) along with a Safety Certification Form (Attachment B) and proof of licensure. The lump sum pricing shall cover all labor, materials, permits, inspections, and equipment necessary for complete turnkey completion, with tree removal and additional pump-outs invoiced separately at actual cost incurred; contractors must provide a minimum one-year labor warranty in addition to manufacturer's warranties. All quotes must be received by 2:00 PM on June 1, 2026, either in person at the GWRC offices at 406 Princess Anne Street, Fredericksburg, Virginia 22401, or via email to septicrelief@gwregion.org, with bids remaining valid for 90 business days from submission. Award will be made to the lowest responsive and responsible bidder based on the Total Base Quote, with the successful contractor required to obtain final installation inspection by a certified Onsite Soil Evaluator and the Caroline County Health Department Operation Permit before invoicing.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is detailed in the solicitation documents. Insurance requirements mandate Workers' Compensation coverage at statutory limits, Commercial General Liability of $1,000,000 per occurrence, and Commercial Auto Liability of $1,000,000 per occurrence, with the GWRC named as an additional insured on the Commercial General Liability policy. The project is associated with Caroline County Permit 033-26-0090-SR and is scheduled to expire October 16, 2027; no specific funding source or budget range is identified in the available documentation. The contract will be governed by Virginia law with any disputes to be resolved in Fredericksburg Circuit or General District Court. While no pre-bid conference or mandatory site visit is specified, a site visit is recommended to assess project conditions and requirements.