RFQ 197055 Purchase and Delivery of Assorted Electric Items

The City of Palo Alto's Purchasing and Contract Administration, on behalf of the Stores Warehouse/Utilities Electric division, issued Request for Quotes (RFQ) #197055 on February 24, 2026, seeking quotations for the purchase and delivery of assorted electrical items. This one-time procurement encompasses 74 line items of electrical components and equipment including fuses, connectors, cable, wire, hardware, safety labels, and related electrical materials necessary for the City's utilities maintenance and operations, with quantities ranging from 4 units to 9,000 feet per item. Delivery is required on a F.O.B. Palo Alto, Freight Prepaid basis, with all quotations required to include applicable federal, state, and local taxes, import duties, and transportation charges on a Net 30 or greater payment terms structure. The quote submission deadline is March 12, 2026, at 3:00 p.m., with submissions required exclusively through the City's OpenGov electronic procurement portal; the pricing agreement becomes effective upon award and terminates upon delivery and receipt of all goods by the City. Award evaluation will be based on criteria including bidder trustworthiness, capacity, experience, equipment resources, ability to provide future maintenance and support, and compliance with applicable laws and regulations, with the City reserving the right to award on an item-by-item basis, in aggregate, or to multiple vendors to the lowest responsive and responsible bidder. Bidders must submit completed Bid Forms, Bidder's Questionnaires, and Item Information documentation through the electronic system and provide certificates of insurance evidencing mandatory coverage requirements.

The RFQ documentation does not identify specific set-aside designations or restrictions limiting response to particular organization types, disadvantaged enterprises, or minority-owned businesses; however, all contractors must comply with the City's environmentally preferred purchasing requirements, which include specifications for recycled content paper, recyclable packaging, restrictions on expanded foam plastics, pallet reuse, and energy/water efficiency standards, with liquidated damages assessed for non-compliance. Contractors are required to obtain and maintain mandatory insurance coverage throughout the contract term, including workers' compensation and employer's liability at statutory limits, general liability with minimum limits of $1,000,000 per occurrence, automobile liability with minimum limits of $1,000,000 per person and per occurrence, and professional liability insurance at $1,000,000 per occurrence when applicable, with all policies issued by companies rated A-:VII or higher by AM Best's and licensed in California. The City of Palo Alto must be named as an additional insured on applicable policies, and certificates of insurance must be submitted to PurchasingSupport@PaloAlto.Gov. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the procurement documents. The RFQ does not specify an estimated contract value or budget range; however, prospective bidders should note that the City reserves the right to terminate the agreement with ten days' written notice and that all pricing must be firm and fixed for the entire term of the agreement.