RFQ 1127027 B - Meeting Space & Services - Yukon River Panel Meeting

The Alaska Department of Fish and Game is soliciting quotes for meeting space and services for the Yukon River Panel special session in Fairbanks, Alaska from November 16–19, 2026, with quotes due September 17, 2026 at 2:00 p.m. AKST under RFQ 1127027 B.

Alaska bidder preference of 5 percent applies to the lowest responsive and responsible bidder; additional Alaska preferences may apply including veteran preference (5 percent), military skills program preference (2 percent), employment program preference (15 percent), and Alaskans with disabilities preference (10 percent).

The scope requires a main meeting room accommodating approximately 60 people with at least 1,000 square feet of useable space; a breakout room accommodating approximately 25 people; beverage service (coffee, tea, and water) throughout meeting days; audio/visual equipment including projector, projector screen, extension cords, power strips, and podium with microphone; and sleeping room accommodations for up to 40 people for 4 nights from November 15–19, 2026. All facilities must be ADA accessible with access from 8:00 a.m. to 6:00 p.m. each day. Vendors should provide estimated daily room rates and reserved block information to assess lodging availability, though the room rate price will not be evaluated or added to the overall quote price total and individual meeting attendees will reserve and pay for their own rooms.

Quotations must be submitted electronically to dfg.contracting@alaska.gov. Prices must be quoted in U.S. funds, FOB destination, and include all delivery charges while excluding applicable taxes. The firm offer must remain good for 90 days from the quote opening date. Payment will be made within 30 days of receipt of proper billing or delivery of services, whichever is later. The procurement officer is Hollie Roselle (hollie.roselle@alaska.gov, 907-465-8731).