ADF&G RFQ 1125131B - Haines office janitorial services

The State of Alaska Department of Fish and Game (ADF&G) has issued Request for Quotation (RFQ) No. 1125131 seeking janitorial services for their Haines office located at Mile 1 Haines Highway. The procurement involves comprehensive weekly and seasonal janitorial services, with service frequencies varying between April 16th and November 15th (weekly service) and November 16th through April 15th (bi-weekly service). The contract will be valid for one year from the signing date, with potential for four additional one-year renewals upon mutual agreement. Specific service requirements include performing all work between 6:00 p.m. and 6:00 a.m. to minimize operational disruptions, and the contractor must provide all necessary labor, equipment, and supplies, with the state supplying only select items like light fixture lamps, trash can liners, toilet paper, and paper towels. Quotations are due by 2:00 pm AKST on May 13, 2025, with Procurement Officer Hollie Roselle (hollie.roselle@alaska.gov) managing the solicitation. Electronic submission via email to dfg.contracting@alaska.gov is preferred.

Bidders may qualify for various Alaska state preferences, including Alaska bidder, veteran, military skills, and employment program preferences. The contract includes specific provisions for building security and key control, with strict prohibitions on minor workers at the work site. Pricing will remain firm for the first year, with subsequent annual adjustments based on the Consumer Price Index (CPI-U) for Urban Alaska. The state reserves multiple rights, including contract termination for lack of appropriation, cancellation if premises become untenable, and the ability to remove workers deemed incompetent or objectionable. While no specific budget range is explicitly stated, the detailed specifications suggest a comprehensive service contract with potential for multi-year engagement. The solicitation appears open to qualified janitorial service providers who can meet the state's operational and performance requirements, with an emphasis on local and veteran-owned businesses.