RFP26-03 Program Management Support Services

The City of Dunwoody, Georgia, located in DeKalb County, has issued Request for Proposal (RFP) 26-03 for as-needed program management support services to deliver capital improvement projects. The procurement seeks qualified firms to provide comprehensive management oversight and coordination across all project phases, including planning, design, procurement, construction, and closeout for initiatives such as building construction and renovation, park development, park facility installation, and replacement of major building components like roofs or HVAC systems. The successful consultant will be required to provide a minimum of one on-site day per week at a City-designated location unless otherwise approved in writing, and must deliver detailed reporting and project controls throughout the engagement. Evaluation criteria include Understanding of Scope and Approach/Project Controls (30%), Relevant Experience with municipal capital projects (25%), Key Personnel Qualifications and Capacity/Availability (20%), Reporting Quality/Tools/Deliverables (10%), and Cost Proposal/Value (15%). Key deadlines include an optional virtual pre-proposal meeting on February 27, 2026, at 10:00 AM (ET); written questions due by March 9, 2026, at 4:00 PM (ET); and proposal submissions due March 20, 2026, at 3:00 PM (ET). Proposals must include one original copy, one hard copy, and an electronic PDF on a single USB drive submitted to Dunwoody City Hall.

The contract will be awarded on a one-year term structured as task orders on a time-and-materials basis, with compensation based on fully burdened hourly rates by position classification and a Not-to-Exceed (NTE) ceiling amount per task order; however, the RFP does not guarantee any specific volume of work. All proposers must comply with Georgia's Security and Immigration Compliance Act (E-Verify) requirements and submit a Contractor Affidavit prior to contract execution. Required insurance coverage includes Workers' Compensation, General Liability, Auto Liability, and Professional Liability. The RFP does not specify set-aside designations for disadvantaged enterprises or restrictions on organizational types eligible to respond. All proposal costs are the responsibility of the proposer, and all communications regarding the RFP must be directed to the single point of contact, John Gates, Purchasing Manager, at John.Gates@dunwoodyga.gov. No incumbent vendor information or specific budget range is disclosed in the procurement documents.