RFP2026-101 foam recycling system

The City of Tybee Island, Georgia is issuing Request for Proposal (RFP) 2026-101 to procure a complete foam recycling system for installation at the City Department of Public Works, 76 Polk Street, Tybee Island, GA 31328. The procurement encompasses a mobile metal weather-resistant ISO-certified container with two 8-foot roll-up doors, interior lighting, and exhaust fan; one cold press foam densifier with minimum 200-pound-per-hour capacity and shielded hopper; metal collection bins approximately 47.5" W x 39.5" D x 76.5" H with hinged doors and plastic flaps; and 2.0 cubic yard polybags with reinforced corner seams. The successful vendor must deliver and install the system within 90-120 days and provide staff training, with the system designed to accommodate working space around the densifier and 80-100 square feet of separate bulk foam storage. Sealed proposals must be received by 4:00 PM on Friday, February 27, 2026, at City Hall, 403 Butler Avenue, with no pre-proposal meeting scheduled; interested vendors may submit written questions to Aleesha Robinson at aleesha.robinson@cityoftybee.gov. The City will evaluate proposals based on qualifications, technical approach, cost effectiveness, timeline, safety compliance, and communication responsiveness, with contract award made to the responsible vendor deemed to provide the best value. Vendors must provide detailed specification sheets for all major components, three professional references with similar equipment experience, lump sum pricing broken down by component (mobile container, collection bins with bags, densifier, and delivery/installation fees), and required documentation including W-9, occupational tax certificate, proof of insurance naming the City as certificate holder with minimum $2,000,000 general liability and $500,000 worker's compensation coverage, E-Verify and SAVE affidavits, and debarment certification.

There are no specific set-asides or restrictions noted for disadvantaged enterprises or organization types in this procurement. No incumbent vendors or current contractors are identified in the solicitation materials. The City budgeted up to $85,000.00 from a Georgia Recycling, Waste Reduction, and Diversion Grant awarded in January 2025 by the Environmental Protection Division of the Georgia Department of Natural Resources, establishing the maximum award value for this contract. Vendors are permitted to conduct site visits at their own discretion prior to proposal submission. The successful vendor must provide a one-year warranty on materials and workmanship, and liquidated damages of $500 per day will apply for delays beyond the specified completion timeline. The City reserves the right to reject any or all proposals, waive informalities and technicalities, negotiate directly with submitting parties, or award to multiple vendors as deemed in its best interest.