RFP#2023-8-1 Residence Hall Laundry Services

Eastern Oregon University (EOU) has issued Request for Proposal (RFP) #2023-8-1 for Residence Hall Laundry Services, seeking professional laundry equipment procurement and installation for its campus facilities. The procurement specifically requires a contractor to provide and install commercial-grade washers and dryers across four student residence halls and one family housing complex. Proposers must submit comprehensive solutions involving either equipment purchase or lease, including service and management of laundry facilities. The RFP mandates specific technical requirements for washers and dryers, including capacity specifications, cycle selections, and ADA compliance. Proposals are due by March 15, 2023, at 2:00 pm PT, with an anticipated contract start date of August 28, 2023, and a potential contract duration extending to June 30, 2028. Contractors must propose a time and price per cycle, guarantee a minimum revenue amount for the University, and outline a percentage revenue split. Key evaluation criteria will likely include proposed pricing, equipment quality, maintenance plans, and revenue generation potential.

The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Contractors must provide a comprehensive maintenance plan and assume responsibility for equipment losses and repairs, with exceptions for clearly defined University negligence. Commission payments to the University will be processed quarterly. While no incumbent vendor is mentioned, the contract allows for potential annual renewals beyond the initial five-year term. The RFP suggests flexibility in procurement approach, allowing vendors to propose either equipment purchase or lease models. Although a specific budget range is not disclosed, the project involves outfitting five distinct campus housing facilities with commercial laundry equipment, implying a potentially significant investment. Interested vendors should contact Jeremy Jones at 541-962-3177 or jdjones1@eou.edu for additional information or clarification regarding the proposal requirements.