RFP-WM-3829 seismic valve annual inspection, calibration and as-needed repairs

The Eastern Municipal Water District (EMWD), located in Riverside County, California, is seeking proposals for a five-year contract to perform annual inspections, calibration, maintenance, and as-needed repairs on 37 Seismic Valves throughout its service area. The Request for Proposal (RFP-WM-3829) requires contractors to have a minimum of five years of demonstrated experience in seismic valve inspection and repair, with expertise in handling valves from various manufacturers ranging in size from 8" to 24" inches, including manual, spring-loaded, hydraulic, and motor-operated models. Proposers must submit a signed Non-Disclosure Agreement by August 15, 2025, to receive detailed site location information, with complete proposals due by 4:00 PM on August 27, 2025. The annual function testing and preventative maintenance must be completed between October 1st and October 31st of each contract year, with a mandatory 24-hour emergency response requirement to ensure continuous operational status of water infrastructure. Evaluation criteria will include pricing, which remains firm-fixed for the first year with potential annual adjustments up to 3%, and comprehensive documentation using the provided EMWD Reporting Sample Form.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly stated in the procurement documents. The contract requires extensive insurance coverage, including workers' compensation, commercial general liability, automobile liability, professional liability, and a fidelity bond. While no incumbent vendors were mentioned, the RFP indicates that the total project involves inspecting 37 seismic valves across EMWD's 601-square mile service area, which encompasses nearly one million people in western Riverside County and northern San Diego County. The pricing structure includes per-valve inspection rates and labor rates for different time periods, with repair parts to be purchased directly from manufacturers or retail suppliers at a negotiable markup percentage. Although a specific budget range was not provided, the comprehensive requirements suggest a significant investment in critical water infrastructure maintenance, with potential for substantial contract value over the five-year term.