RFP WCSD Nutrition 2026 Elementary Service Units

Waukee Community School District's Nutrition Services Department is requesting quotes for elementary service units across three school buildings, with proposals due June 3, 2026 at 9:00 a.m. emailed to Amy A'Hearn. The solicitation is an all-or-nothing bid evaluated on delivery capability and itemized pricing by building.

The scope covers five-well hot/cold/freeze units, utility tables, cold serving counters, cold tables, customer serving counters, and sneeze guards for Brookview Elementary, Eason Elementary, and Walnut Hills Elementary. Specifications are detailed in attached drawings with equipment models from Randell Manufacturing and alternative FoodShield products from BSI LLC. All items must be delivered, uncrated, inspected, and installed at each building site on or after July 1, 2026, with delivery scheduled at least one week in advance. Equipment must meet UL standards 197, 471, 710, and 763 and include R290 self-contained refrigeration systems with electronic temperature controls and foamed urethane insulation. Electrical configurations range from 120V single-phase to 120/208V and 120/240V with GFI-protected outlets. Dealer-supplied components must be marked with the job name and received by Randell Manufacturing at least one week prior to scheduled shipment.

Bidders must submit itemized pricing with an overall total, company price quote, and four certifications: Suspension and Debarment, Assurance of Civil Rights Compliance, Assurance of Non-Collusion, and Certification Regarding Lobbying. The district reserves the right to reject any or all bids and may contact vendors for clarification; failure to respond may result in bid rejection as non-responsive. Any product rebates must be passed to the purchaser as a check with no credits or coupons retained by the vendor. The awarded vendor must meet Iowa statutory insurance requirements including comprehensive general liability, property damage, workers' compensation, and employer's liability coverage. Intent to award will be released June 5, 2026 with final board approval June 8, 2026 and vendor notification by June 10, 2026.