RFP - WATER MASTER PLAN City of Clatskanie

The City of Clatskanie, Oregon is requesting proposals for professional engineering consulting services to develop a new Water Master Plan, with proposals due September 4, 2026 at 3:00 p.m. and a Notice of Intent to Award by September 10, 2026.

The scope includes demand projections and distribution system evaluation; assessment of existing water treatment plants, pump stations, and reservoirs; risk assessment with mitigation planning; regulatory change assessments; and compilation of findings into a comprehensive master plan document. The City's water system comprises two source reservoirs (West Creek and Roaring Creek), a 1.0 million gallon per day treatment plant, distribution infrastructure serving 968 metered connections, and storage facilities totaling 1.0 megagallons. All design, contract, bid, and record drawings and documents produced become the property of the City of Clatskanie.

Consultants must be duly licensed professional engineering firms in good standing and comply with Oregon Workers' Compensation Law requirements. A W-9 form is required as a condition of payment. The City prefers electronic funds transfer via ACH network. No budget or contract value is specified in the RFP.

Proposals will be evaluated on a 100-point scale: cover letter (5 points), statement of qualifications (pass/fail), project understanding and approach (25 points), scope of services and work plan (20 points), project schedule (10 points), key personnel (15 points), and previous project examples and references (25 points). Award will be based on consultant qualifications and lowest responsive/responsible bid. The City reserves the right to reject any or all proposals and negotiate terms with the successful consultant.

A Project Kickoff Conference will be held prior to work commencement. Contract negotiations are scheduled for September 18–25, 2026, with City Council approval on October 7, 2026, project start on October 8, 2026, and completion by June 15, 2027. Proposals must be submitted in four copies to Mitch Warren at the City of Clatskanie. A seven-day protest period follows the Notice of Intent to Award, ending September 17, 2026.