RFP-Unitary Design Charcoal Radon Detectors & Lab Analysis

The Michigan Department of Environment, Great Lakes, and Energy (EGLE) issued this Request for Proposal to procure unitary design charcoal radon detectors and comprehensive laboratory analysis services in support of the EGLE/USEPA State Indoor Radon Grant program. The procurement covers Ingham County and multiple Lansing City jurisdictions and seeks to distribute test devices through local health departments and community partners to increase public awareness of radon risks. The solicitation requires an estimated annual average of 15,000 detectors per year over a three-year contract period, with each detector packaged as a complete test kit including pre-paid return postage, laboratory analysis capabilities, and reporting to both individual consumers and EGLE. Vendors must submit comprehensive proposals addressing product specifications, reporting requirements, vendor experience, and all-inclusive per-sample pricing that covers shipping, return laboratory postage, analysis, and reporting. The proposal deadline was February 2, 2022 at 3:00 p.m. Eastern Time, with questions required by January 18, 2022; the anticipated contract start date is March 2, 2022. Technical evaluation is weighted at 100 points across three criteria: Product Specifications (60 points), Reporting Requirements (25 points), and Vendor Background and Experience (15 points), with a minimum score of 80 points required to advance to pricing evaluation. The contract term runs three years with the option for renewal for up to two additional one-year periods at the State's discretion, with delivery required within 30 business days of order to EGLE at 815 Filley Street, Lansing, Michigan 48906.

The RFP does not identify any set-asides, disadvantaged enterprise restrictions, or incumbent contractors. Pricing must remain firm for the entire three-year period, with adjustments available only through documented evidence of cost changes and mutual negotiation. The estimated contract value is approximately $45,000 over the three-year initial term, based on 15,000 detectors annually at an estimated per-sample baseline cost of $1.00. Funding is derived from federal USEPA grant awards to EGLE, making the procurement subject to all applicable federal provisions, including Davis-Bacon Act compliance (if applicable), Clean Air Act and Federal Water Pollution Control Act requirements, debarment and suspension regulations, and Byrd Anti-Lobbying Amendment certifications for awards exceeding $100,000. The State will make payments via Electronic Funds Transfer within 45 days of invoice receipt, and all proposals become public record upon submission.