RFP Surveillance equipment and installation

Calhoun County and Douglas City, Michigan issued a Request for Proposals on December 6, 2019 for the design, installation, and integration of a comprehensive digital surveillance system across multiple facilities and locations. The procurement requires bidders to provide high-resolution cameras, recording equipment, storage solutions, access control integration, and network management capabilities, along with detailed technical specifications, system architecture diagrams, implementation timelines, and maintenance support plans. Bidders must submit comprehensive cost proposals encompassing equipment, labor, installation, integration, testing, and ongoing maintenance and monitoring services for the initial contract term. Key qualifications include the ability to design and implement surveillance infrastructure meeting the client's specific facility footprint and operational requirements, with demonstrated expertise in system integration and technical support. The solicitation specifies required quantities of surveillance components and server infrastructure based on the project scope, and bidders are required to attend site visits and bidders' conferences to assess project requirements and develop competitive proposals. The proposal submission deadline is January 6, 2020, with contract award anticipated on a defined date following proposal evaluation and finalist selection. Evaluation criteria include technical capability, cost competitiveness, implementation timeline feasibility, and quality of maintenance and monitoring service offerings.

The procurement may include set-asides for small businesses, minority-owned enterprises, or local vendors as applicable under Michigan state and local procurement policies. The solicitation specifies that if an incumbent contractor currently manages surveillance systems, transition requirements and knowledge transfer obligations must be addressed in proposals. Successful bidders must comply with cybersecurity standards, data privacy safeguards, and system redundancy requirements, with capability for 24/7 monitoring and integration with existing building management or emergency response systems. Funding for the project derives from the designated agency budget, capital improvement funds, or grant sources; however, the total contract value and payment schedule details were not specified in the available documentation. Prospective vendors should review the complete Digital Surveillance System.pdf document for comprehensive technical requirements, financial terms, and additional compliance specifications governing the procurement.