RFP - Statewide Field Team Tools Automation

The Michigan Department of Education, through the MI Excel Statewide Field Team at the Calhoun Intermediate School District in Marshall, Michigan, issued a Request for Proposal for Statewide Field Team Tools Automation on September 27, 2018. The procurement seeks a qualified vendor to develop and enhance automation tools for receiving, storing, and managing performance metrics. Primary deliverables include email automation functionality that sends formatted emails containing form-entered data to users, security integration allowing role-based access with edit and delete capabilities, and ongoing technical support for PHP forms and webpages. The selected vendor must demonstrate experience in designing similar systems, understanding of project requirements, evidence of on-time project completion, and compliance with WCAG 2.0 Level AA accessibility guidelines, with required technical capabilities including the ability to gather sessions from WordPress sites and pass them to PHP servers. Proposals were due by October 11, 2018 at 5:00 PM, with questions required to be submitted by October 10, 2018 to Dr. Grant A. Chandler at chandleg@calhounisd.org. Work was scheduled to begin by October 22, 2018, with project completion targeted for November 30, 2018, and a final determination expected by October 17, 2018. Proposal submissions must include an introduction letter with cost estimates, examples of three relevant past projects, detailed project descriptions and approaches, and references from past clients.

The RFP does not specify set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements. No incumbent vendor information or current contractor details were identified in the procurement documentation. The project requires integration with the Blueprint Suite of Tools, with a subject matter expert from the Statewide Field Team collaborating with the selected vendor throughout the project lifecycle. Following the initial project completion by November 30, 2018, ongoing support will commence on November 1, 2018 on a retainer basis of 10 hours per month. The RFP does not specify total project costs or set budget ranges; however, pricing is expected to be competitive with industry averages. This represents a one-time contract for the duration of the project with no renewal options specified.