RFP SBO-26-001 PHS tennis court project

This Request for Proposal (RFP SBO-26-001) is issued by Poquoson City Public Schools (PCPS) in Virginia to solicit qualified vendors for a comprehensive, turnkey solution addressing the assessment, repair, and rehabilitation of four existing tennis courts at Poquoson High School located at 51 Odd Road, Poquoson, Virginia. The scope of work encompasses surface assessment and rehabilitation, crack repair system installation, application of new court coatings and striping, drainage evaluation and correction including subsurface moisture management and site grading modifications, repair or replacement of perimeter fencing, resetting or replacement of tennis nets and hardware, and landscaping restoration to restore safe, fully playable, and professionally maintained conditions. Proposals will be evaluated using a best-value approach based on the following weighted criteria: Technical Approach/Solution Quality (35%), Cost Proposal/Value (20%), Experience/Past Performance/Professional References (20%), Ability to Meet Timeframe (15%), and Risk Identification & Mitigation (10%). Vendors must provide five professional references within the past two years, with at least one reference from a K-12 Virginia school district, submit a detailed explanation of proposed services, complete all required attachments, and include company profile and relevant project experience. A mandatory pre-proposal conference is scheduled for May 4, 2026, at 11:00 a.m. at Poquoson High School, with written questions due to Andrew Roberts at andrew.roberts@poquoson.k12.va.us no later than 2:00 p.m. on May 4, 2026. Proposals must be submitted as one original printed copy and one digital copy on a USB thumb drive to the School Board Office, Attention: Andrew Roberts, 500 City Hall Avenue, Suite 219, Poquoson, Virginia 23662, or electronically via the eVA Procurement Platform by 2:00 p.m. local time on May 11, 2026. Substantial completion of all project requirements must be achieved no later than August 21, 2026, with all construction activities finalized and project-related materials and debris fully removed from the site by that date.

The RFP does not specify a contract amount, funding source, or set-aside designations for disadvantaged enterprises or minority-owned businesses. No incumbent vendors or current contractors are identified in the available documentation. For construction projects exceeding $500,000, a 5% Bid Bond is required at proposal submission, and a Performance Bond will be required following award, suggesting the project value may exceed this threshold. Proposals are valid for ninety days following submission. PCPS reserves the right to request clarifications, conduct reference checks, negotiate with the selected proposer, require oral presentations, reject any or all proposals, and cancel the solicitation at any time.