RFP - S-C25102-00001262 - Title IV-E Claim Services JV-4431-21

Marion County, Oregon is seeking proposals for Title IV-E Claiming Services through Request for Proposal #C25102-JV1026-21, with proposals due by 4:00 pm PST on December 20, 2021. The procurement targets individuals, firms, teams, or consultants with demonstrated experience in processing Title IV-E federal funding claims. The selected vendor will provide comprehensive oversight and assistance in claims processing, including reviewing and updating governing documents, administering Random Moment Sampling, ensuring proper reimbursement claiming, managing service documentation and eligibility determination processes, and preparing quarterly reimbursement claims on behalf of the County. The contract is anticipated to commence on February 1, 2022, with an initial three-year term and potential extension up to six years. Proposal evaluation will be conducted using a 100-point scoring system that assesses general qualifications and experience, proposed scope of work, and cost, with the County selecting the proposal presenting the best value and most advantageous terms. The evaluation will prioritize vendors demonstrating substantial expertise in Title IV-E claims processing and comprehensive understanding of federal reimbursement procedures.

While no specific set-aside designations are explicitly mentioned in the documentation, the procurement appears open to qualified vendors with relevant expertise. The current intent to award is for JBI, Ltd., which suggests they may be the incumbent or preferred vendor. Bidders have seven calendar days from the notice date to protest the County's intent to award, which must comply with Marion County's Public Contracting Rules, Section 20-0740. The procurement covers services for Marion County, the City of Salem, and surrounding jurisdictional areas. Although specific budget ranges are not disclosed, the multi-year contract structure and comprehensive claims processing requirements indicate a potentially significant contract value. Vendors interested in responding should carefully review the detailed Request for Proposals document and ensure complete alignment with the specified scope of work, qualifications, and submission requirements.