RFP Replace Select Hot Water Heating System

The Department of Veterans Affairs Network Contracting Office (NCO) 15 in Leavenworth, Kansas is soliciting proposals for removal and installation of four 45-gallon domestic hot water generators at the Saint Louis VA Medical Center under a SDVOSB set-aside, with proposals due October 16, 2026 at 2:00 p.m. Central Time and a mandatory site visit on September 22, 2026 at 10:30 a.m. Central Time at Building #16, Room #A208.

This procurement is restricted to Service-Disabled Veteran-Owned Small Businesses. The contractor must self-perform at least 25 percent of contract costs using their own employees or other eligible SDVOSB concerns.

Scope includes pre-installation planning, installation of new hot water generators, commissioning, removal of old generators, final system checks, and project closeout over a base performance period of 240 calendar days. The work is located in room B018-01-JC at the Saint Louis VAMC. The contractor must assign a site superintendent with a minimum of three years' experience and OSHA 30 training present at all times. Affirmative action goals are 6.9 percent for female participation and 12.7 percent for minority participation in each trade. Davis-Bacon wage determination MO20260089 (dated September 3, 2026) applies. The contractor may not have more than three serious OSHA or EPA violations, or one repeat or willful violation, within the past three years.

The estimated construction value is between $500,000 and $1,000,000. A bid guarantee of 20 percent of bid price (not to exceed $3 million) and performance and payment bonds equal to 100 percent of contract price are required within 10 days of award, with one-year Guaranteed Period Services coverage included.

Award will be based on Lowest Price Technically Acceptable using a best-value tradeoff source selection process. Evaluation factors include the prime contractor's relevant past performance, technical construction experience, qualifications of proposed key staffing, experience of manufacturers and subcontractors, and a comprehensive contractor safety plan. Proposals must be submitted electronically to Gislaine.Dorvil@va.gov, with original bid bonds sent to the Leavenworth contracting office.