RFP Reassessment Services

Warren County, Virginia, through its Department of Finance & Purchasing, is soliciting proposals for professional General Reassessment Services covering all taxable and exempt real property, with proposals due November 30, 2026 at 2:00 p.m. EDT. Offerors must hold current Virginia certification as a general real estate appraiser and approval from the Virginia Department of Taxation to perform reassessment appraisals.

The county seeks a comprehensive reassessment of 25,480 parcels (24,534 taxable and 946 exempt), including 5,512 single-family urban, 17,118 single-family suburban, 115 multi-family/apartment, 892 commercial/industrial, 781 agricultural undeveloped (20–99 acres), 116 agricultural undeveloped (100+ acres), and 319 mobile home properties. All appraisals must be conducted at 100 percent fair market value in compliance with Section 58.1-3252 et seq. of the Code of Virginia. Contractors must demonstrate at least five years of local government real estate reassessment experience and working familiarity with Warren County's computer systems, including Vision Mass Appraisal software. The contractor supplies all field personnel, office facilities, computer support, and mailing of reassessment notices. The county provides existing real estate records, tax maps, sketches, and property data.

Field work must start no later than July 1, 2027, and the reassessment must be submitted by December 31, 2028, effective January 1, 2029. The contract term is one year with automatic annual renewal unless either party gives 60 days' notice of termination. A performance bond equal to the total contract price is required. Insurance requirements include workers' compensation, employer's liability of $100,000, and commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, with the county named as additional insured.

Evaluation weights are experience with general reassessment services (15%), firm qualifications and capabilities (25%), understanding of county requirements (20%), references (15%), project schedule and capabilities (10%), and pricing (15%). The county will interview at least the two highest-ranked offerors and negotiate with the highest-ranked offeror. Pricing must be binding for all services in the Statement of Needs, including labor and all direct and indirect costs.

Submissions require one original and five copies delivered to the Finance Department at 220 N. Commerce Avenue, Suite 700, Front Royal, VA 22630, or submitted through the eVA portal.