RFP #R24-006 Campus Wide Multifunction Digital Devices & High-Speed Printers

The Commonwealth of Virginia, through Radford University, is seeking proposals for a Request for Proposal (RFP) #R24-006 to establish a contract for a managed print service program. The program will provide and maintain a fleet of leased multifunction devices to be deployed campus-wide at Radford University's main campus in Radford, as well as at their locations in Roanoke, Virginia. The objectives of the RFP are to streamline operations, standardize equipment, increase efficiency, reduce energy consumption, reduce space needs, and reduce environmental impact. Interested offerors are to submit proposals by January 4th, 2024 that detail their implementation, pricing, and management of the managed print services program, including equipment, maintenance, and supplies (excluding paper) for all identified devices for printing, faxing, and scanning. A pre-proposal conference is scheduled for November 16th, 2023.

The RFP does not mention any set-aside designations or restrictions on the types of organizations that can respond. The current contract, which will expire in July 2024, includes 189 leased devices, and Radford University intends to consider awarding multiple contracts as a result of this solicitation. The RFP does not provide information on incumbent vendors or current contractors, nor does it specify any existing infrastructure or technology that requires integration. The RFP also does not include any listed award values or budget ranges.