RFP PUR-25-003 Physical Education Supplies

Prince George's County Public Schools (PGCPS) Department of Purchasing & Supply Services has issued Request for Proposal (RFP PUR-25-003) for Physical Education Supplies and Equipment. The procurement seeks competitive proposals for a comprehensive range of athletic and physical education products, including activity balls, classroom activities, adapted physical education equipment, equipment packs, field day games, outdoor education materials, dance/rhythm/movement equipment, and team building supplies. Vendors must provide new, unused products representing the latest design and technology, with electronic catalogs compatible with PGCPS Purchasing Document Open Interface (PDOI) via Oracle ERP and a required 99% electronic order availability rate. The initial contract term is three years with two optional one-year renewal periods, and multiple contract awards are anticipated. Key deadlines include vendor questions due by January 21, 2025, PGCPS responses to questions by January 23, 2025, and proposal submissions due by January 31, 2025, at 11:00 AM Eastern Standard Time. Pricing must be based on a discount from manufacturer's price list/catalog or a fixed price structure, with vendors able to offer their complete product catalog. Proposals will be evaluated based on compliance with RFP requirements, product quality, pricing, and vendor capabilities.

The RFP includes a minimum Minority Business Enterprise (MBE) goal of 15%, indicating a commitment to supporting diverse business participation. Vendors must acknowledge the RFP addendum in their proposal documents, with failure to do so potentially resulting in disqualification. The procurement allows for direct delivery of equipment and supplies to PGCPS school sites, with no specified minimum order requirements. While no pre-proposal conference is mandated, vendors must demonstrate the ability to provide comprehensive physical education and athletic supplies across a wide range of product categories. The solicitation is open to vendors capable of meeting the technical specifications, electronic ordering requirements, and providing a broad catalog of physical education and athletic equipment. No specific budget range or award value was explicitly stated in the available documentation, but the multi-year contract structure suggests a significant procurement opportunity for qualified suppliers. Vendors must be prepared to integrate with PGCPS's existing Oracle ERP system and provide detailed electronic product catalogs to be considered for contract award.