RFP Park DuValle Phase II, III & IV Lawn Service

Winterwood, Inc., manager of Park DuValle Phases II, III, and IV in Louisville, Kentucky, is soliciting competitive sealed proposals for comprehensive commercial lawn maintenance and grounds care services, with proposals due July 22, 2026 at 5:00 p.m. Eastern time. A non-mandatory pre-bid conference and site visit is scheduled for July 6, 2026 at 10:00 a.m. at 1804 Russell Lee Drive, Louisville, Kentucky 40211.

The scope encompasses mandatory core services on a set annual schedule: mowing and trimming (30 visits), hard edging (15 visits), weed control in plant beds (15 visits), bed edging (15 visits), shrub pruning (2 times), pre-emergent weed control (1 application), spring and fall clean-ups (1 each), leaf removal (2 services), tree pruning (1 service), turf pre- and post-emergent applications (1 each), trench edge bed maintenance (1 service), seasonal color installation (2 installations), and color-enhanced mulch installation (1 application). Optional services available for separate pricing include turf fertilization, core aeration, overseeding, irrigation repairs, snow and ice removal, and landscape enhancements. Contractors must be licensed, insured, and provide Kentucky business license, general liability insurance, workers' compensation insurance, and automobile liability insurance. Section 3 certifications and HUD procurement forms and certifications are required documentation.

The initial contract term runs August 1, 2026 through July 31, 2027, with Winterwood holding options to renew for up to four additional one-year terms based on satisfactory performance and funding availability; annual pricing adjustments are capped at three percent or the Consumer Price Index, whichever is greater.

Proposals are evaluated on qualifications and relevant experience (30%), technical approach and quality control plan (30%), cost and price reasonableness (30%), and Section 3 participation and references (10%). Bidders must submit annual pricing for all core services with monthly installments, separate pricing for optional services, and at least three references from similar projects. Questions are due July 13, 2026 at 5:00 p.m.; a silent period then begins through contract award. Proposals must be submitted electronically through the Housing Agency Marketplace or to Procurement@winterwoodinc.com. All proposals must include a completed Non-Collusive Affidavit.