RFP OD-437-26 Manhole Inlet, Outlet, and Related Items

The Purchasing Cooperative of America (PCA) issued RFP OD-437-26 on behalf of the City of O'Donnell, Texas, seeking qualified vendors to provide manhole inlet, outlet, and related items on an Indefinite Delivery Indefinite Quantity (IDIQ) basis for use by PCA members nationwide. The procurement encompasses sewer services, sediment services, water services, wastewater structure rehabilitation, sewer service lining and coatings, and manhole rehabilitation services. Vendors must demonstrate experience and qualifications in providing these products and services to public sector entities and must submit pricing using established cost books such as Craftsman National Construction Estimator, R.S. Means, or eConverge TruPriceData, with coefficients for normal and after-hours work, plus a mandatory three percent PCA Administrative Fee on gross purchase order amounts. The solicitation utilizes a 110-point evaluation scoring system that assesses products and services (20 points), qualifications and experience (20 points), performance capability (20 points), references (15 points), pricing (25 points), value-add products and services (7 points), and certifications including HUB status (3 points). Key dates include an optional pre-proposal meeting on February 3, 2026, from 10-11 a.m. CT, a deadline for submitting questions by February 17, 2026, at 11 a.m. CT, and a proposal submission deadline of February 24, 2026, at 11 a.m. CT, with contract award notifications anticipated in May 2026. The initial contract term is one year with PCA holding the option to renew annually for four additional one-year terms, for a potential five-year contract period with a maximum annual aggregate contract price per PCA member of $100 million.

The PCA actively encourages participation from small businesses, minority-owned enterprises, veteran-owned small businesses, and other disadvantaged business enterprises as both prime contractors and subcontractors, though no specific set-asides or restrictions limiting participation to particular organization types are identified in the solicitation documents. Vendors responding to this solicitation need not supply all requested items but may submit responses limited to products or services they routinely offer to public sector entities that align with the solicitation's intent; additionally, vendors may propose value-add products beyond those listed with corresponding pricing and descriptions. All responding vendors must comply with applicable federal, state, and local laws and maintain required insurance coverage, including a minimum of $1 million commercial general liability per occurrence, along with performance and payment bonds as required by law for construction-type projects. No incumbent vendors or existing contractors are identified in the provided documentation, nor is there specific mention of required technology integration. The solicitation contains no guaranteed purchase volumes, and while a maximum annual aggregate contract price per member of $100 million is specified, no specific award value or budget range is identified for the overall contract.