RFP - Nutrition Services Dairy Products

Springfield School District No. 19 in Lane County, Oregon, is soliciting proposals through a Request for Proposal (RFP) for the provision of dairy products to support the District's School Nutrition Services Programs for the 2026-27 school year. The procurement seeks proposals for fluid milk in half-pint and gallon cartons, chocolate non-fat milk, soy milk substitutes, light sour cream, cottage cheese, yogurt, and snack cheese to be delivered to 19 school sites plus a backup warehouse location, with estimated consumption of approximately 1,200,000 half-pint milk cartons based on historical data. Eligible proposers must be established distributors in the Eugene-Springfield area with facilities listed on the USDA's interstate milk shippers list and a sanitation rating of 90 or better from Oregon milk sanitation authorities, and all dairy products must comply with Oregon State Department of Agriculture standards and be of domestic origin per Buy American provisions. Proposals will be evaluated on a 100-point scale consisting of Signed Proposal (Pass/Fail), Experience and Past Performance (25 points), Product and Service Capabilities (30 points), and Proposed Costs for mandatory products only (45 points), with the lowest cost receiving maximum points in the pricing category. Vendor questions are due by May 1, 2026, with a final addendum issued by May 6, 2026, and proposals due by May 22, 2026, at 2:00 PM PST; the Notice of Intent to Award will be published on June 1, 2026. The successful vendor must provide twice-weekly delivery to all 19 school sites between 6:00 AM and 1:00 PM, with a 98% fill rate standard, and pricing shall be adjusted monthly based on changes in the Pacific Northwest Federal Milk Order.

The contract will be awarded for an initial one-year period commencing upon award and terminating at the end of the 2026-27 school year (June 18, 2027), with the District retaining the option to renew annually for up to a maximum of five years total contract duration. The District will pay 100% of the RFP price upon formal acceptance of delivery and reserves the right to require a performance bond from the successful proposer. No specific set-aside designations for disadvantaged enterprises or minority-owned businesses are detailed in the RFP, and no incumbent vendors or current contractors are identified in the solicitation materials. The District may cancel the agreement for material violations of contract provisions or budget constraints. No specific budget range or award value is provided in the RFP, as pricing will be based on competitive proposals submitted by vendors.