RFP No. 267038 Window Washing and Related Services

RFP No. 267038 is a Request for Proposal issued by the City of Salem, Oregon for interior and exterior window washing and related services at approximately 35 City facilities, including libraries, municipal buildings, police and fire stations, parking facilities, and historical properties. Prospective proposers must demonstrate at least three years of professional window washing experience and be capable of providing comprehensive cleaning services on a predetermined schedule across multiple Salem locations. A mandatory pre-proposal walk-through conference is scheduled for May 12, 2026 at 2:00 PM at the City of Salem Main Library, and attendance is required for proposal eligibility. Completed proposals must be submitted electronically via Equity Hub's Bid Locker by May 29, 2026 at 4:00 PM local time. The City intends to award a five-year contract with an anticipated July 1, 2026 start date, consisting of an initial term from July 1, 2026 through June 30, 2027, with four optional one-year renewal periods subject to City approval, satisfactory performance, and budget availability. Evaluation criteria include organization structure and approach (20 points), staff qualifications (30 points), mobilization capability (10 points), fee proposal (20 points), and references (20 points). Proposers must submit detailed pricing on a provided Window Cleaning Rate Worksheet covering all specified locations and service types, with prices remaining firm throughout the initial contract term except for decreases, and any price increases at renewal limited to the Consumer Price Index for All Urban Consumers (CPI-U) with written justification submitted 90 days prior to renewal.

The successful contractor must obtain and maintain commercial general liability insurance with combined single limits of not less than $2,000,000 per occurrence, comply with workers' compensation requirements, provide fall protection and OSHA-compliant safety protocols, and utilize environmentally preferable cleaning products and methods. The RFP does not specify set-aside designations or restrictions limiting proposal eligibility to particular organization types or disadvantaged enterprises. No incumbent vendors or existing contractors are identified in the procurement documents. The City reserves the right to reject all proposals, exclude specific sites, or modify service frequency based on budgetary constraints. Cooperative purchasing provisions allow other Oregon public agencies to utilize the resulting agreement at the proposer's offered rates. The procurement documents do not provide a specific budget range or award value, though pricing will be evaluated as part of the selection criteria.