RFP No. 234070 Property Management Security Services - Redwood Crossings and Yaquina Hall

The City of Salem, acting on behalf of the Salem Housing Authority (SHA), has issued a Request for Proposals (RFP No. 234070) for Property Management Security Services at Redwood Crossings and Yaquina Hall apartment communities. The procurement seeks an unarmed, uniformed security service provider to conduct 3-4 random nightly foot patrols at Redwood Crossings and 1-2 nightly patrols at Yaquina Hall, with responsibilities including call-out services, property rule enforcement, and incident response. Proposals are due by August 18, 2023, at 4:00 PM local time and must be submitted electronically through Equity Hub's Bid Locker. The evaluation criteria will focus on the proposer's organizational qualifications, mobilization capabilities, and fee proposal, with a preference for vendors experienced in working with vulnerable populations. The City intends to award a one-year agreement with potential for up to four one-year renewals. Proposers must be licensed to do business in Oregon and understand that the selection will not necessarily be based on the lowest cost, but on a comprehensive assessment of all proposal factors.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Proposers must comply with civil rights laws and provide evidence of required insurance coverage, with the agreement to be governed by Oregon law. The procurement allows for cooperative use of the contract with other public agencies. While no incumbent vendor is specifically mentioned, the RFP indicates that the previous procurement was canceled due to submitted proposals exceeding the available budget. Though a specific budget range is not disclosed, the document suggests that cost considerations will be balanced against qualitative factors in the vendor selection process. Proposers will need to demonstrate expertise in security services for residential properties, particularly those serving vulnerable populations, and be prepared to provide comprehensive security coverage that ensures the safety of residents, visitors, and associates at both Redwood Crossings and Yaquina Hall.