RFP No. 223150 Stormwater Code Update

The City of Salem, Oregon, through its Finance Department Contracts & Procurement Division, is issuing Request for Proposal (RFP) No. 223150 for a Stormwater Code Update project serving Marion County. The procurement seeks a consultant to update chapters in the Salem Revised Code and associated administrative rules to comply with the 2021 National Pollutant Discharge Elimination System Municipal Separate Storm Sewer System Phase I Individual Permit. Key work categories include contract management and quality control, regulatory review and gap analysis, recommendations for regulatory changes, and comprehensive public engagement. The project requires the selected consultant to attend multiple meetings, including up to 2 City Council meetings, 1 City Council work session, 1 Planning Commission meeting, 5 Stormwater Advisory Committee meetings, 2 Neighborhood Association meetings, 1 Homebuilders Association meeting, 3 meetings with the Oregon Department of Environmental Quality, and 5 additional briefing venues. Proposals were due by March 24, 2023, at 4:00 PM local time and must be submitted electronically via Equity Hub's Bid Locker. Evaluation criteria will include technical writing quality, including spelling, grammar, clarity, and cohesion, with the City reserving the right to reject all proposals.

The RFP does not specify explicit set-aside designations or restrictions on responding organizations. Two vendors have been identified as responding to the opportunity: Apex Companies, LLC and Brown and Caldwell. The City has indicated an intent to award the contract to Brown and Caldwell on April 10, 2023, with a contract term anticipated to extend 6 months to 1 year beyond current compliance deadlines. The project includes a Management Reserve and allows for potential follow-on tasks. While specific budget ranges were not explicitly detailed, the City has structured this as a non-exclusive agreement, requiring the successful proposer to provide services at proposed rates during the contract term. The procurement also includes a cooperative procurement provision, allowing other public agencies in Oregon to potentially utilize the resulting agreement. The project is anticipated to involve at least 6 internal meetings with key City staff and the consultant team, with an openness to developing a formal public engagement and communications plan as a deliverable.