RFP No. 223069 Historical Research and/or Historic Preservation Services

The City of Salem, Oregon, through its Contracts and Procurement Division, is conducting a Request for Proposals (RFP No. 223069) to secure on-call historical research and historic preservation services for Marion County and the City of Salem. The procurement seeks to select up to three Consultants of Record (COR) who will provide specialized historical and preservation consulting services on a project-by-project basis. Qualified consultants must demonstrate expertise in historical research methodologies, preservation techniques, and related professional capabilities. The evaluation criteria will focus on firm qualifications, experience, work product quality, proposed rates, and professional references. Proposals must be electronically submitted through Equity Hub's Bid Locker by June 17, 2022, at 4:00 PM local time. The selected consultants will be awarded renewable annual contracts with potential for up to four additional one-year renewal periods, with each annual contract having a maximum value of $100,000 and individual project limits of $25,000.

The RFP does not specify particular set-aside designations or restrictions for disadvantaged enterprises. The City has already announced its intent to award contracts to five specific firms: Architectural Resources Group, Historical Research Associates, Lineage and Lore, Peter Meijer Architect, and Willamette Heritage Center. The contract will allow for negotiated hourly rate schedules that may be incrementally adjusted annually based on the Consumer Price Index. No specific incumbent vendor information is provided beyond the named potential awardees. The City retains flexibility in project assignment, reserving the right to select the most qualified consultant for each specific project and to procure services through alternative methods if necessary. The procurement appears designed to establish a flexible, ongoing pool of qualified historical research and preservation service providers who can respond to various municipal and county historical documentation and preservation needs.